Refer to the memo attached (Year_End_Close_FY21) or System Freeze Resources | ImagineOne | Rice University for detailed information. The summary calendar is below.
Year End Dates for Fiscal Year 2021 (year ending June 30, 2021)
Year-End Interactive Class (that reiterates the information in this memo) May 20
(9 am. Session will be recorded and available on control.blogs.rice.edu. Join Zoom meeting 924 6456 0452, passcode 050212.)
Payroll – Labor Redistribution – Personnel Action Forms
PAF for hourly staff (B2) changes for first paycheck of new year May 14
EPAF for students (B2) changes for first paycheck of new year May 14
PAF for salaried staff (SM) changes for first paycheck of new year May 14
Online labor redistribution entered and approved June 18
Accounts Payable – P Card – Petty Cash
Final deadline for payment documents for FY 2021 June 20
Approved Concur expense report June 24
Petty Cash vouchers to Cashier’s Office by 2 p.m. June 18
P card charges posted to FY 2021 through June 21 June 21
Deposits – Revenue – Gifts
All deposits to Cashier’s office for general revenue and travel by 2 p.m. June 18
Gift deposits to Development by 2 p.m. June 30
Purchase Orders – Encumbrances
Enter and approve in Marketplace by 5 p.m. for FY 2020 June 10
Reports
Final, available through web applications after 8 a.m. July 26
Final Deadline for Any Finance Adjustment June 18
Planning Ahead – FY 2022 Close Dates
The close dates in ImagineOne have not yet been set. The tentative July close date is August 13. More information will be available during the year at controller.rice.edu.