New Labor Distribution Dashboard for campus

What?  This is a new campus-facing Labor Distribution (LD) Dashboard for comprehensive labor distribution analysis on the following tabs:

• LD Details – This page provides comprehensive information on all Labor Distribution (LD) entries, including schedule, line details, and comments. It displays LDs across all statuses—active, inactive, new, and submitted

• LD Workflow Details – This page provides detailed workflow information, including the list of approvers and associated General Ledger (GL) strings or award/project details

• Related Reports –  This page provides links to other reports useful for Labor Distribution (LD) analysis

Why? This dashboard provides comprehensive labor distribution (LD) analysis in one place for LD analysis and reporting. Requires LD module security access.

Please join us at the upcoming Office Hour on Tuesday, October 21, from 2:00 PM – 3:00 PM to learn more about these enhancements.

Here is the zoom link info:

https://riceuniversity.zoom.us/j/97892556071?pwd=N33Iql2aNtwqdZ1mgmxorH04xK7M2k.1 Meeting ID: 978 9255 6071 Passcode: 658929

September is closed, so you may run September reports starting tomorrow.

We are pleased to announce that the temporary issue affecting purchase order (PO) numbers on the Finance Dashboard has been resolved.

As we previously noted, PO numbers for orders created after June 30, 2025, were temporarily unavailable in the Non-Labor Encumbrance Details section due to fiscal year-end processing. This work is now complete, and all PO numbers are displaying accurately.

The workaround of using the Purchasing and Payments Dashboard is no longer necessary for this purpose. We appreciate your understanding and thank you for your patience.

August is closed, so you may run August reports after 10 p.m. tonight.

The dashboards are not refreshed this morning due to a technical issue related to the most recent Oracle update, and that has caused multiple dashboard screens to be unable to populate data. The issue is actively being worked on, and the refresh process should return to normal by tomorrow.

For any purchase orders created after 6/30/25, the purchase order number is temporarily unavailable on the Finance Dashboard>Non-Labor Encumbrance Details. This change is not due to a system issue, but rather downstream impact from a time-sensitive update made on 6/30/25 for fiscal year-end processing. The purchase order number will be available again, but the Purchasing and Payments Dashboard can be used in the meantime. Thank you for your patience.

July is closed, so you may run July reports after 10 p.m. tonight.

The issue has been resolved and the dashboards have been refreshed.

Please be aware that the dashboards have not refreshed since last week as a result of an Oracle update released on July 31st. The issue has been raised with Oracle, and any updates will be provided as soon as they are received or once the issue has been resolved. Thank you.

The fund balance roll for FY25 activity to FY26 has been posted in July business in account 4999 and is currently visible in the finance dashboard.

This entry summarizes all FY25 revenue, transfer, and expense accounts for each unique combination of entity, org, fund type, fund source, program, activity, and location. This entry does not include 100.000000, as that carryover process is done by the budget office. This entry also does not include endowment and investment funds – this same process will be done for those at the end of August.