The first digit or two of the fund code will let you know the type and source of money in the fund.

• A0   agency funds; accounts managed by Rice that do not belong to Rice, such as sale of Metro Q cards.
• A1    budgeted funds; usually the principal budget for the department.
• A2    auxiliary revenue; self-supporting services such as Housing & Dining and Parking.
• B      capital project funds; these are set up through the Budget Office as part of the annual capital budget after approval by the Building and Grounds committee of the Board of Trustees.
• C     colleges and student clubs; these funds are managed by student organizations.
• D     designated funds; comprise money transferred from A1 and/or external revenue deposited through the Cashier’s Office.  There is no restriction on use of designated funds as long as the expenditure is consistent with university policy and procedure.
• E     endowment gift funds that are permanently invested in the endowment pool.
• G     gift funds; gifts from donors that are deposited through the Development office.  The donor directs the purpose and use of the funds and the donor restriction is found in fund text.
• H     endowment spending funds; the income generated from invested endowment gifts (in E funds) is transferred annually to the related endowment spending fund.  The donor directs the purpose and use of the funds and the donor restriction can be found in fund text for the related E fund.  (If your H fund is H21300, find the fund text on E21300.)
• K      life income and annuity funds; these funds are established through the planned giving department of the Development Office.
• L      student loan funds.
• M     maintenance project funds.
• P      plant funds; capital project funds for new buildings.
• R     sponsored activity funds.
• U     university internal competitive awards.
• Z     bank funds.

A0 and A2 funds third through fifth digit match the first three digits of the org code.  A01660, then, is an agency fund associated with the Athletics department.  A26540 is the auxiliary revenue fund for 654000, the Rice Graduate Apartments.

The second digit of R funds indicates the type of award:

• R0    private foundations
• R1     other federal (other than NIH, NSF, NASA)
• R2    NIH, National Institutes of Health
• R3    NSF, National Science Foundation
• R4    Welch Foundation
• R5    NASA, National Aeronautics and Space Administration
• R6    individual corporations
• R7    federal pass-through (grantor receives federal funds which it “passes through it” to other Rice.)
• R8    state and local governments
• R9    other private

Frequently Asked Questions

Q: I see a fund on the download, but it doesn’t show up in budget status.  Why?

A: There are no transactions in the fund, for example G funds are set up for anticipated gifts or pledges that sometimes never happen.  If the fund was once visible and is no longer, then there are no net transactions in the fund-org combination.  For instance, a posting error will put a bad fund-org combination in your department that will persist even once the error has been corrected; it will drop off at the end of the fiscal year.

Q: Why do I see terminated funds?

A: So that you can access historical transactions.  You can block this, however, by navigating to “edit preferences” in the upper left part of the screen and setting the “exclude term date” to a recent date.