Effective January 1, 2026, petty cash availability for departmental and student expenses will be replaced with the use of departmental PCards, which may be made available for student use as approved.

• Petty cash funds for human subject payments will remain available and are not affected by this change. 
• All existing petty cash funds for departmental and student expenses must be reconciled and returned to the Bursar’s Office by December 31, 2025. The Bursar’s Office will send additional communication to petty cash custodians with next steps and instructions for returning funds.
• New petty cash fund requests for departmental and student expenses will not be approved.

Additionally, the Bursar’s Office will no longer process petty cash reimbursements after December 31, 2025. For small-dollar expenses that were previously reimbursed from petty cash, please use individual or departmental PCards and reconcile the charges via an Expense Report.

While discouraged, if you must use a personal payment method for an emergency reimbursable expense, you may request reimbursement by submitting either:

• An Expense Report for an Out of Pocket cost
• A Non-Standard Disbursement (NSD) for a Non-Employee Expense Reimbursement

Helpful Resources:

Petty Cash 

PCards

Expense Reports

FY25 Year-End Memo