The Controller’s Office is excited to share a new iO function that is a small change with a big impact. Beginning July 1, when transacting in iO, users will receive an error message when an incorrect fund type and fund source combination is used. The following message will appear in the system:

Though this error message will ultimately help and prevent errors moving forward, the message does not communicate a clear description of how to correct the error.

Here is what you can do if you receive this error message:

• An error will occur when:
  – Fund type 100 (unrestricted general operating) is used with a fund source other than 000000 (general operating)
  – Fund type 103 (unrestricted auxiliary) is used with a fund source other than 030000 (auxiliary) or 015000 (equipment replacement)
• Check your chart string, focusing on the fund type and fund source, and update based on which segment correctly defines the expense/transaction

Please be mindful of the error message and the solutions. More supporting materials, such as Online Guided Learning (OGL) tips, will be implemented to further assist your transacting experience. Additionally, more incorrect combinations will be added to the errors list in the near future.

Thank you for your attention to this matter. If you have any questions regarding this, please email generalaccounting@rice.edu or FIS@rice.edu.

Bradley W. Fralic

Associate Vice President & University Controller

Rice University

Controller’s Office