An update is occurring to the Encumbrance calculation on the Finance and SPFF Dashboards. Below are the changes:

• Encumbrance costs will be relieved when actuals are posted. They used to be relieved based on calendar days. The change addresses the issue of payroll costs being posted before the end of the pay period, which caused the remaining balance to be understated as both actuals and encumbrances were posted for the same pay period.
• The new encumbrance calculation now supports automatic calculation of fringe based on the assignment category. This eliminates the need to maintain a fringe line for all assignments. The Labor Distribution Administrator will be required to create a fringe rule only when the fringe costs do not follow the salaries and wages costing.
• The hourly employee pay period amount will now be correct. It was overstated.
• F&A on Tuition remission costs for the MTDC burden schedule projects will stop being calculated.
• The award overview page will stop duplicating projects with encumbrance costs.
• Added the LD comment field to the labor distribution details

These changes are expected to take effect this Friday, May 2nd.