The Controller’s Office uses two box folders quite a bit:
The FBDI folder is where you can pick up templates for general ledger journal vouchers (FBDI) and non-labor cost transfers, labor distribution, and more. This is also where you drop off completed templates (although not LD, there’s a separate process) and can look at previously processed files. The reference material sub-folder holds copies of the chart of accounts, the expenditure type list, a list of Bursar’s Office detail codes, written instructions for the templates, a mapping chart of expenditure type to expense type to account code, and so forth. The Zoom sub-folder holds previous office hour recordings on a range of topics.
The “Controller’s Office resources and reference material” is largely the same stuff except (1) no drop-off spot and (2) the previously processed files are for prior years. The FBDI folder has processed files for FY2024, but the older stuff is archived in this folder. Also, users here are set to “viewer” and not “editor” so no one can accidentally delete all the templates and Zoom recordings (which has happened in the main folder a couple of times.) It’s certainly not critical to have this folder, but if you are searching around for something you dropped off in FY2021 and wonder where it went… this is the answer.
If you are a user in either folder, you have the ability to share with anyone at Rice and add them as a user. To do this, log into Box, go to the folder and click on the blue “share” arrow in the upper right-hand corner. Flor Garica, David Christopher, and Crystal Davis are also happy to add new users if that is easier for you.