Payroll encumbrances on the SPFF and Finance dashboards are based on pay through the earliest of the dates Assignment End Date, LD End Date, or Project End Date (if applicable.)

• Effective End Date or Assignment End Date: a hard end date when the assignment and/or work relationship will formally end
• LD End Date: end of the LD schedule – default is 12/31/4712 or 12/31/2099
• Project End Date: the end of the project set in the Project module, applicable for employees charged to projects rather than chart of accounts strings.  This differs from the “projected end date” entered in LD which is a sticky note of sorts and has no actual effect.

In addition to using the dates above, the encumbrance calculation looks at the hours worked per week as defined in the HCM assignment.  If there are no hours entered, it is calculated based on 40 hours per week.

The Budget Office plans to exclude labor encumbrances when evaluating 100.000000 budget to actual results at the end of FY2022.

For additional questions, please use the HR/Finance Help Desk ticket system in category Payroll/Labor Distribution or Budget/End-of-Year/A1 Carryover and/or plan to attend a Payroll office hour Thursday at 2 p.m. (currently scheduled every Thursday through June 2.)

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