The office hour tomorrow March 12 will be on student awards through Payables with special guest Monique Smith.  We’ll talk about student awards as we go into the academic year end, how these charges show up on the finance dashboard, tips for the purchasing and payments and expenses dashboards, and take your questions on all things Payables and Expenses.

Join Zoom Meeting https://riceuniversity.zoom.us/j/96837277242?pwd=oF8bDGPHoCPs7HabVDcbbOKo6lJbbB.1

Meeting ID: 968 3727 7242 Passcode: 229392

The meeting will be recorded and available in the FBDI folder afterwards if you are unable to join.

The Zoom recording will be here https://rice.box.com/s/t92f6qrgzebxgxk9wl0hpyad0chwovvz

and that folder includes all the documents discussed during the office hour.

February is closed.

This is my 411^th and final period close at Rice University, since I will be retiring with my last day of work on April 1, 2025. The new general accounting manager is David Christopher.

Please stop by for a doughnut at my retirement party on March 19 outside COB/Allen Center from 8 – 9:30 am.

It has been my pleasure and my privilege to work with all of you.

Today’s topic is faculty funds and the special guest is Joel Mendoza.  The documents we will discuss are available in the Zoom folder https://rice.box.com/s/zvkapr2l3zy163ymoknutmkkrl9u65mg

The meeting is at 1 pm and the Zoom link to join is

Join Zoom Meeting
https://riceuniversity.zoom.us/j/96837277242?pwd=oF8bDGPHoCPs7HabVDcbbOKo6lJbbB.1

Meeting ID: 968 3727 7242
Passcode: 229392

The recording will be in Box afterwards, same folder as above.

January is closed, so you may run January reports after 10 pm tonight.

December is now closed again, and the final transaction will be reflected in the dashboards after 10 pm tonight.

There was an integration issue for payroll for the last two weeks of December.  It ran before we closed but didn’t feed to the general ledger.  We have posted an accrual in December for the charges, for the exact amount and to the correct chart of accounts strings.  The accrual was reversed in January.  The detailed payroll transactions including employee name are in the general ledger in January.

Looks like part of payroll did not go through, so December will be re-opened to post that missing payroll information.

December is closed.  You can safely run final reports after the dashboard updates at 10 pm tonight.

Wed, Jan. 8, the Finance and SPFF dashboards are down for most users due to a technical problem.  The issue should be resolved in the next 2 hours (by about 10 am.)

Today’s office hour (Wednesday, Jan. 8) from 1 – 2 pm will cover the finance dashboard and general ledger FBDI, suitable for anyone who is new to these functions or needs a refresher.

The Zoom link is

https://riceuniversity.zoom.us/j/96837277242?pwd=oF8bDGPHoCPs7HabVDcbbOKo6lJbbB.1

Meeting ID: 968 3727 7242 Passcode: 229392

The session will be recorded and available in the FBDI folder in Box here https://rice.box.com/s/nulacvhqh1ihj0y0ckmsq1rdvkj25uif

An updated chart of accounts is available in the FBDI folder under Templates and Reference Material here https://rice.box.com/s/p96c65rqku0qpdjg3xjjn8b55mc2coue

Or you can download one right from this blog post here: All_Oracle_Values_COA_Jan_3_2025

There are no large changes since the last semi-annual update around fiscal year-end, but this copy reflects new values and updated names.